Privacy Policy – Rapid VAT
Rapid VAT (“we”, “our”, “us”) is an accountancy firm based in London, United Kingdom. We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you use our services, visit our website, or interact with us in any way.
By using our services, you agree to the practices described in this Privacy Policy.
1. Who We Are
Rapid VAT
London, United Kingdom
Email: {insert email}
Phone: {insert phone}
We act as the Data Controller of your personal information under applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR).
2. Information We Collect
We may collect and process the following types of personal data:
A. Information You Provide to Us
Name
Email address
Phone number
Postal address
Business details
Financial records, accounting information, VAT data
Any documents you provide to us for accountancy or tax purposes
B. Information Collected Automatically
When you visit our website, we may automatically collect:
IP address
Browser type
Device information
Cookies and tracking data
C. Information from Third Parties
We may receive information from:
HMRC
Business partners
Payment providers
Advertising platforms (e.g., Meta/Facebook)
3. How We Use Your Information
We use your personal data for the following purposes:
To provide and manage accountancy and VAT services
To communicate with you about your business, accounts, and tax obligations
To process payments and invoices
To comply with legal and regulatory requirements
To improve our website and services
To conduct marketing and advertising (including Meta/Facebook Ads), where permitted
To respond to enquiries or support requests
4. Legal Basis for Processing
Under UK GDPR, we rely on the following legal bases:
Contractual necessity: to deliver accountancy and VAT services
Legal obligation: to comply with tax, financial and regulatory requirements
Legitimate interests: to grow our business, improve services, and conduct marketing
Consent: where required for marketing or cookie use
5. Sharing Your Information
We may share your information with:
HMRC and regulatory authorities
Professional advisers (e.g., accountants, auditors)
Service providers such as cloud storage, payment processors, CRM systems
Advertising partners (e.g., Meta/Facebook)
IT and website support providers
We do not sell your personal data to anyone.
6. International Transfers
Some of our service providers may operate outside the UK.
In such cases, we ensure appropriate safeguards are in place (e.g., Standard Contractual Clauses).
7. Data Retention
We keep your data only for as long as necessary:
Typically 6 years to comply with financial and tax regulations
Longer if legally required or if needed to manage disputes
8. Your Rights
Under UK GDPR, you have the right to:
Access your personal data
Correct inaccurate information
Request deletion (in certain circumstances)
Restrict or object to processing
Request data portability
Withdraw consent at any time (for consent-based processing)
Lodge a complaint with the Information Commissioner’s Office (ICO)
ICO website: https://ico.org.uk
9. Cookies and Tracking
We use cookies and similar technologies to:
Improve website performance
Analyse traffic
Support advertising and remarketing (including Meta/Facebook)
You can manage cookie preferences through your browser settings.
10. Security
We take appropriate technical and organisational measures to protect your personal data, including encryption, secure storage systems, and restricted access controls.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date.
12. Contact Us
If you have any questions about this Privacy Policy or how we handle your personal data, please contact:
Rapid VAT
London, United Kingdom
Email: contact@rapid-vat.com